Transparency

What we read.

Every QuickBooks record FLCPA.AI Ledger Connect reads, and why it is needed for your accounting and tax work. Anything not on this list is never requested.

Record	Contains Personal Data	Why
Company profile CompanyInfo	No	Company name, country and fiscal year start, used to label the dataset and set reporting periods.
Accounting preferences Preferences	No	The book close date and currency settings, used to detect edits to closed periods and handle multicurrency correctly.
Chart of accounts Account	No	Every balance and transaction maps to an account; tax workpapers map accounts to return lines.
Month-end trial balance TrialBalance	No	A fixed record of every account balance at each month-end, used for comparatives, tax workpapers and closed-period change detection.
General ledger detail GeneralLedger	Names of customers or vendors	Transaction-level detail behind each balance. Includes customer and vendor names on each line.
Journal entries JournalEntry	No	Adjusting and closing entries, the most common source of changes to closed periods.
Invoices Invoice	Names of customers or vendors	Revenue and sales tax charged, with the customer name needed for receivables and 1099-K reconciliation.
Sales receipts SalesReceipt	Names of customers or vendors	Revenue and sales tax collected at the time of sale, which an invoice-only view would miss entirely.
Credit memos CreditMemo	Names of customers or vendors	Returns and allowances that reduce revenue and sales tax owed.
Refund receipts RefundReceipt	Names of customers or vendors	Cash refunds to customers, needed to reconcile bank and processor activity.
Customer payments Payment	Names of customers or vendors	Ties receipts to invoices and deposits for bank and processor reconciliation.
Deposits Deposit	No	Bank deposits, matched to payouts from processors such as Shopify.
Bills Bill	Names of customers or vendors	Expenses and payables, with the vendor name needed for 1099 reporting.
Vendor credits VendorCredit	Names of customers or vendors	Credits from vendors that reduce expenses and amounts reportable on 1099s.
Bill payments BillPayment	Names of customers or vendors	Payments to vendors by method, which determines 1099-NEC versus 1099-K treatment.
Expenses and checks Purchase	Names of customers or vendors	Direct expenses, card charges and checks, with the payee name needed for 1099 reporting.
Transfers Transfer	No	Movements between the client's own accounts, needed to reconcile cash.
Customers Customer	Names of customers or vendors	Name and billing state only, for receivables and sales tax nexus. Street addresses, phone numbers and emails are not kept.
Vendors Vendor	Names of customers or vendors	Name and the 1099 flag, for 1099 preparation. Tax IDs are not collected.
Products and services Item	No	Maps each sales and purchase line to its income, expense or inventory account and its taxability.
Classes Class	No	The client's own reporting segments, used for segment and fund reporting.
Locations Department	No	Locations tracked in QuickBooks, used for location reporting and state apportionment.
Sales tax codes TaxCode	No	Which sales are taxable and at which combined rate, for sales tax review.
Sales tax rates TaxRate	No	The jurisdiction rates behind each tax code, for sales tax filings by jurisdiction.

Never Collected

Employee	Employee personal data is not needed; payroll totals come from the general ledger.
Vendor.TaxIdentifier	Vendor tax IDs are not collected. 1099 forms are prepared from the firm's own W-9 records.
TimeActivity	Time tracking is not used for accounting or tax work in v1.
Attachable	Receipts and attachments stay in QuickBooks.
Contact details	Emails, phone numbers, street addresses and personal name parts are removed from every record before it is stored. Addresses keep only state, postal code and country.